This privacy notice explains how and why LEDA processes your personal data under the General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

We respect and value the privacy of everyone who visits our website, we do not collect personal data about you unless you contact us. Any personal data we do collect will only be used as permitted by law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is deemed to occur upon your first use of our website. If you do not accept and agree with this Privacy Policy, you must stop using our website immediately.

OUR DETAILS

LEDA Ltd is registered in England and Wales with number 4112852. Our registered office is located at Micklethwaite House, 70 Cross Green Lane, Leeds LS9 0DG

1. Scope

This Privacy Policy applies to your use of our website and email communication. Our website may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

2. Personal Data

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

3. Personal Data Rights

If, at any point you believe that the personal information we hold on you is incorrect, you want us to correct or delete that information, or you no longer want us to hold that information or contact you, you can exercise your rights under the current Data Protection laws. These rights include;

• The right to access – You have the right to request LEDA for copies of your personal data. We may charge you a small fee for this service.
• The right to rectification – You have the right to request that LEDA correct any information you believe is inaccurate. You also have the right to request Our Company to complete the information you believe is incomplete.
• The right to erasure – You have the right to request that LEDA erase your personal data, under certain conditions.
• The right to restrict processing – You have the right to request that LEDA restrict the processing of your personal data, under certain conditions.
• The right to object to processing – You have the right to object to LEDA’s processing of your personal data, under certain conditions.
• The right to data portability – You have the right to request that LEDA transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details in section 9.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

4. Collecting Personal Data

Your personal data may have been collected through one of the following means: your use of our website; your email correspondence with ourselves or your company invoices. When you use our website, we may collect and process the following data about you: details of your visits to our website and the resources that you access, including, but not limited to, traffic data, location data, information provided to us when you communicate with us for any reason.

If you are a Client or Supplier, we may currently hold up to five categories of personal information about you including: your name; business email address; business postal address; business telephone number; mobile phone number.

5. Holding and Use of Personal Data

LEDA collects your data so that we can:

• communicate with you by post, email, or phone and to inform you of our services
• carry out our contracted services
• invoice you for those services, or
• contact you regarding the services you provide for us

As a Client or Supplier, our lawful basis for holding your information is that processing is necessary for the performance of a contract to which you are party to, or in order to take steps at the request of yourselves prior to entering into a contract. These contracts include contract for the provision of services to yourselves, and contract to supply goods and services to ourselves.

As a future Client or Supplier, our lawful basis for holding your information is legitimate interest.

The Co-operative occasionally sends emails, which are used to inform subscribers and clients about services. Some subscriptions may be manually processed through prior written agreement with the user. Subscriber data is held by email marketing software company MailChimp. You can read MailChimp’s Privacy Policy here for further information: https://mailchimp.com/legal/privacy/

Email marketing campaigns contain tracking facilities within the actual email. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [this is not a comprehensive list]. This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.

Subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email campaign.

6. Storing Personal Data

LEDA securely stores your data in the UK. It is fully protected under the Data Protection Legislation.

7. Sharing Personal Data

We do not pass your information to any third parties, apart from our business services partners to carry out the contracted services. We do not use any automated systems relating to your personal data. We do not use your information for profiling.

8. Accessing your Personal Data

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to our email or postal addresses, detailed in section 9.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within less than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

9. How to Contact us

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details for the attention of Louise Hodgson.

Email address: office@leda.coop

Telephone number: 0113 200 9380

Postal Address: Leeds Environmental Design Associates Ltd, Micklethwaite House, 70 Cross Green Lane, Leeds LS9 0DG

10. Changes to this Privacy Policy

LEDA keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 22nd February 2023.